Our Work

We know how powerful an atypical event space can be. That’s why we do whatever it takes to embrace and build around unique venues to transform them into breathtaking live show spaces.

When we flew in to support TRI Leadership Resources’ Preserve America Summit at the historical U.S. Custom House, this one-of-a-kind New Orleans venue was still recovering from recent Hurricane Katrina damage. The city was just getting on its feet again, and while the incredible, distinctive architectural style of this venue was visually stunning, it wasn’t meant to be an event space.

With reconstruction just beginning, utility services unreliable, and literally holes in the floor, this special space was worth every effort to transform and make suitable for the First Lady.-Jeff Douglass, Executive Producer

Yet, we simply knew that the event had to be in this unique space. And that meant we had to get creative. We got to work knowing we had to make this old-world venue suit our new-world technology.

To work around the massive columns that peppered the event floor, we brought in risers to create a raised seating areas for several hundred people. We used photos and measurements to create a 3D rendering of the room to guarantee that every seat in the house could see the projection screens — which we adjusted and flipped vertically to suit the space, as well. To ensure the safety of every participant, we coordinated with a structural engineer to certify that the room would be able to hold the weight of the risers, participants, and equipment.

The result: A stunning event and not a bad seat in the house!

Cybis proudly produced the DECA Central Region Leadership Conference (CRLC) in Omaha, Nebraska, causing the chilly winter temperatures to rise with a savanna-inspired stage design. The theme “Wild About DECA” was fueled by highly contrasted reds and oranges paired with jungle animal-print graphics. Team Cybis transformed the CenturyLink Center ballroom into a sizzling jungle oasis with fresh foliage, custom graphics, and high-end lighting fixtures.

Again, thanks for everything. You brought our vision to life and I can’t express how proud I was to have you on our conference team!-Nicole Coffey, Nebraksa Department of Education

At Cybis, we believe the best time to impress a client is the first time. That’s why every project begins with a level of intention and care, striving to make our first drafts feel like final products.

Behind every standout show is a wealth of pre-production insight. We take time to understand the client’s values, audience, and goals and pair that knowledge with years of collaboration and trust. When clients know we understand their brand and how they like to work, it breeds confidence. That rapport allows us to anticipate creative choices before they’re even requested. The result is work that connects from day one while leaving room for the client’s voice every step of the way.

Our clients know we “get it,” and that confidence saves them time and decision fatigue, especially in the high-energy weeks before a major event. By the time we deliver a first draft, the hard part is already done: listening.

That trust shows up in the details. Take our “Defaults,” for example. These are the background graphics and transitions that carry an event’s look and feel. Clients rarely ask to see these in advance because they already know they’ll be on-brand and ready to run.

The same confidence carries into our intro videos. Picture this: the lights dim, music swells, and the event bursts to life on screen. Clients often choose not to preview these pieces because they trust us to deliver content that is both on-message and inspiring. This allows them to experience the moment for the first time right alongside their audience, sharing in the excitement and energy of a powerful opening. Each year, we build on what we’ve learned about their taste and style and ensure every intro sets the tone for an unforgettable event.

Delivering a “wow” first draft isn’t just about creativity. Fewer revisions mean more time for our clients to focus on what matters most: launching their event, promoting their message, and making an impact. With strong pre-production and a deep understanding of each client’s vision, we ensure the first draft feels like the final word. That’s why at Cybis, you’re in good hands from first reveal to final applause.

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With live events temporarily on hold, Cybis has risen to new creative challenges to engage our virtual audiences. From April through May, we began production for five organizations and eight virtual events. Our goal was to create streamed awards shows that would serve as the “next best thing” to experiencing a live Cybis production.

Team Cybis is accustomed to rehearsing and executing productions, together, in perfect synchronized harmony with on-stage talent. Our greatest reward is the immediate feedback from an enthusiastic live audience. On this occasion, we adapted our passion, from our living rooms and kitchen counters, to continue serving Cybis’ mission – to inspire our audience to achieve.

Along with the leadership of our clients, Team Cybis collaborated from across the nation. We produced live streams through a detailed multi-level editing process, revisions, long rendering times, multiple reviews, and stream testing. We produced each virtual show with the same custom motion graphics; special speaker videos; exciting music mixes and professional announcers, that Cybis is known for.

The thousands of viewers who watched and re-watched the sessions confirmed the value this has had for so many. Cybis showed its ability to adapt and conquer the virtual event space for our loyal clients and wonderful student organizations.

There have been multiple positive comments about the quality and professionalism of tonight’s PA FBLA Virtual Awards of Excellence Program. I want to commend you for an outstanding job – well done. This is something that students will remember for a long time as a positive moment in their lives.

Bruce Boncal,
Pennsylvania FBLA Executive Director

As the situation evolves over the next couple months, Cybis is planning more creative approaches to gradually bring the “live” element back to events. We will build custom sets in commercial studios—featuring on-stage leaders in a single location again—and resume bringing our production team together (all with respect to social distancing, of course). These hybrid motivational and awards shows will be streamed live to viewers in their homes but possess much of the same magic as the typical live Cybis production. Featuring original designs, multiple cameras, powerful graphics and custom soundtracks, we are excited to continue making an impact on audiences across the nation.

Of course, we continue to count down the days until audiences can come together again and we hope to be right there with you!

Cybis has had the privilege of producing BluJay Solutions’ annual SOAR event since it came to Orlando in 2018. BluJay’s global customer conference serves as a hub for networking professionals, influential individuals, and industry solutions. While their company focuses on providing solutions to their customers, our team is focused on creating solutions for the show.

With Cybis’ commitment to Total Show Management for all of our clients, we aim to fulfill promises by exceeding expectations. During the pre-production phase of this project, we listened to the BluJay team’s vision for the event, environment, and stage. What we gave them was a custom-built, client-inspired stage with multiple projection spaces, personalized lighting designs, and professional elegance to highlight the mission, message, and leadership of BluJay Solutions. When the BluJay team requested a different direction for on-screen content, we knew we could get the job done. And we did: with parallax motion graphics, industry-oriented imagery, and client-specific designs.

When showtime finally arrived, the Cybis team was all-hands-on-deck. We put our best people up front to direct the show and our secret weapon backstage to choreograph the show; every key member of our group was in a position to elevate the entire event experience. Since the talented people on our team tour with us for multiple events in our show season, they are equipped with the knowledge and experience of a smooth sailing production. We know we can count on our team to go above and beyond the call of duty so that our clients can count on Cybis for flawless excellence in their live event experience.

As Cybis began its biggest project of the season, the HOSA-Future Health Professionals geared up for their biggest event: the annual International Leadership Conference. For over a decade, Cybis has supported HOSA’s biggest event of the year, both in significance to the organization and in audience size.

Simultaneously with the development of scripts, we began “setting the stage” in late March. In a meeting of Cybis’ creative leaders, we took inspiration from the 2019 theme “Define Your Purpose” to begin preliminary stage designs. Outfitted with a “book” as the centerpiece—two projection screens adjacent to one another—the exterior pieces of the stage began to take on the characteristics of a library. We added projection pieces on each side of the “book” to be used as “shelves,” where we projected books, scientific artifacts, medical tools, and conference information. But then, we wanted to do more! We extended the design horizontally with large parallelograms; to continue to build on the book theme, we projected book spines on to them with even more event information. And to top it off, we placed a marquee above the set to anchor the design and give residence to ticker text with overarching event content.

Iteration after iteration, we began to build on our stage renders. With the help of 3D mapping and animation software, we built the stage to scale, factoring in every detail including lighting and presenters on stage. We even added our new, custom-built, digital podium into the mix. In the end, we developed a design unique to the organization, the theme, and to our team.

By late June, the stage came to life. Serving as a place not only for award winners to receive their medals, plaques, and trophies, the HOSA stage set the foundation for future health professionals to begin their journeys. Cybis continues to support student leadership groups in an effort to better the generations of the future.

Cybis is committed to providing red carpet treatment to all of our clients and guests — this year we fulfilled this promise literally at the Business Professionals of America’s National Leadership Conference. Right outside the Anaheim Convention Center Arena in California, we rolled out the red carpet as 6,000 members, advisors, and guests arrived on Opening night.

Fully equipped with a plush red carpet, gold stanchions, and enthusiastic host, everyone entering the arena was greeted like a true celebrity. The entire event was webcast live for those at home to see the excitement; everyone attending or watching remotely could tweet at us, which was also broadcast live. The red carpet pre-show aired for the audience already inside the arena, creating a totally unscripted presentation of enthusiastic members stoked about BPA and the NLC. We brought the lights, cameras, AND action with interviews, shout outs, and chants from states all over the nation.

This event element was just as exciting for Team Cybis as it was the attendees. Having so much energy from so many walks of life made our 45 minutes of red carpet one for the books. Many had never been on a red carpet or been in front of the camera, so this felt like an extraordinary experience for some, including a 3-year member of BPA who elaborated on the scene:

“It’s definitely something I’ve never experienced before, so it’s nice for us small town people to get to see. It’s amazing… definitely a once-in-a-lifetime opportunity for us.”

Cybis recently produced video content for a global corporate meeting held by well-known brand, Hilton, which hosted their Marketing Summit in Denver, CO. International members of Hilton’s Marketing Team gathered for an interactive and engaging experience designed to make attendees feel motivated, connected, and inspired.

While the summit was intended to demonstrate the role that marketing plays in moving Hilton forward, Cybis was hired to execute the creative side of the message’s delivery. In the form of a newscast, Hilton hoped to relay some of their points in pre-produced news material that would tie in to the live “news-desk” presentations at the event.

As the Team came up with a series of pre-recorded segments to intertwine with the live production, Cybis was off to shoot D.C.-based interviews with Hilton executives. An action-packed trip full of growth stories, marketing tactics, catering contributions, and value propositions within the Hilton portfolio gave Cybis a plethora of quality content to work with. Simultaneously, other members of the Team produced a professional broadcast-quality animated news opener and ending segment for the newscast. With the swift and skillful development of these videos, The Hilton News Network—later adapted to be Hilton News Today—had finally come to fruition.

We are pleased to have maintained our standard of success in our new partnership with Hilton. Once again, Cybis proved our ability to excel at going above and beyond for our clients with polished corporate communication, exciting creativity, and ambitious enthusiasm to make our productions the best they can be.

Summer of 2018 marked a new milestone for Cybis as we took on the production of HOSA’s 41st Annual International Leadership Conference. For the first time in Cybis’ history, ~10,000 students and members gathered together in one enormous hall to celebrate the sheer magnitude of this future-focused organization and the importance of their mission.

With everything being bigger in Texas, the 2018 ILC in Dallas allowed Cybis the space to create something special. We came up with more creative ways to excite the members of HOSA-Future Health professionals: bigger screens, a large center stage entrance, and the set’s focal point:  a spherical globe projection screen. All of these elements were used to attract attention from every corner of the gigantic space.

To highlight the high-level goals of HOSA, Cybis coordinated a glorious introduction to the conference with a pyrotechnic show along with lazers and music as well as an exciting video to hype up the audience and bring awareness to the unique impact of the organization.

With a large audience comes large responsibility, and Cybis rose to the challenge. Pre-shows were a party, general sessions filled the hall with roars of excitement, and outros attracted crowds of students eager to take photos on the elaborate custom stage. Everyone in attendance left with elated energy, marking another successful production for Cybis and HOSA-Future Health Professionals.

For a rapidly advancing business like BluJay Solutions, obtaining and maintaining customers is the key to its growth and success as a supply chain software company. To celebrate the performance of their top companies and partners, BluJay prepared to host their second annual SOAR Customer Conference in Orlando, Florida, home of Cybis Communications.

Brian Toy, BluJay’s Director of Corporate Marketing, had worked with Cybis just three years before on a very successful corporate conference at another company. After recently reconnecting, Brian informed us he was so happy with our work, he wanted Team Cybis for an upcoming BluJay production.

With a new, exciting corporate event at hand, Cybis was prepared to support all of BluJay’s audio/visual needs from equipment to creative design and all the way up to total show management. Cybis’ blend of scenic and technical professionals allowed the team to conduct effective pre-planning and have the most acute attention to every detail in production.

Using Vectorworks, a 3D software tool, Cybis was able to plan, design, construct, and preview the fully built-out ballroom and stage before arriving to the venue.

Equipped with a custom lighting package including moving lights, beam lights, and a RoadHog4 lighting console, our team created a truly unique atmosphere by illuminating the stage, room, and walls with all of the colors from the SOAR theme.

Knowing that winners were to be announced and important messages needed to be heard, Cybis’ provided the audio console, speakers, and wireless microphones that contributed to an engaging and successful audio experience.

Last but not least, we brought BluJay to the big screen with 4K projectors, 75” LED monitors, and a completely custom show graphics package with high-definition animations and personalized introductions.

As setup began, the technical side of production was underway and preparation for the show commenced. Team Cybis understands that quality comes from rehearsals. “Rehearsals, rehearsals, rehearsals” from lighting cues to speaking parts, from mic checks to graphics testing, from pre-show to outro. The solid technical execution Cybis is able to achieve is largely a result of this thorough preparedness. There is no facet of show production Cybis cannot support; and with this type of total show management, satisfaction from our clients is guaranteed.

Members of BluJay Solutions reported overjoyed reviews from customers and attendees, and are expecting increased attendance for the next customer conference. Brian Toy followed up with Cybis after the event to express his gratitude and pass along a positive message:

We’d like the same crew for next year. They were all awesome. Got compliments from the keynote speakers even that you all were some of the best production & stage crew they had ever worked with.

— Brian Toy, Director of Corporate Marketing, BluJay Solutions

In preparation for HOSA’s International Leadership Conference―the first of its kind, including members from other countries around the world―Cybis used its 22 years of experience producing live shows to develop some of its most creative work. With an audience that required the use of two Disney resort ballrooms, Cybis needed to design two unique stages that would captivate those in each room. The team involved in the stage design process integrated some of Cybis’ most elaborate designs for the HOSA sets. Adorned with hand-made structures that shined and amazed, both stages were designed to be easily seen by over 10,000 attendees – both Cybis and HOSA’s largest audience in their decade of partnership.

Faced with such a large conference, the Cybis team was motivated to think outside the box and breathe extra creative life into the production. What the team came up with was all-encompassing―big stages with multiple screens, ballrooms full of color, lighting and construction of the stages used to create volume and depth on the set with different textures and dynamic designs―the integration of everything enveloped the action happening up front.

With the extravagant stage designs in place, it was up to the rest of the team to make everything flow together. Calculated stage choreography coupled with predetermined camera shots and dazzling graphics projected on a 60-foot LED video screen allowed us to highlight all of the important accomplishments of those dedicated to HOSA’s cause. Cybis not only wanted to celebrate HOSA’s 40th International Leadership Conference, but to also emphasize in a big way the critical need of health professionals in our society.

In order to convey the important message of this huge organization, the Cybis team came up with a purpose-driven video to kick off the beginning of the conference. The introduction portrayed HOSA’s mission while inspiring the audience to pursue the various health fields that exist and have yet to be created. The video incorporated the large LED screen as well as (12) 4K televisions and two 20-foot projection screens to physically emphasize the huge impact of HOSA-Future Health Professionals. In addition to communicating the benefits of joining a health profession and making a difference, the video itself was designed to catalyze the passions of the audience members and motivate them to “lead, learn, serve, and innovate.”

As members come and go through their organization’s multi-day conferences, they are often so caught up in all of the activities that they seem to be over as quickly as they began, with only a blur of amazing memories. Many forget to take time to document such an important part of their journey as students and business leaders. While Cybis strives to create the best experiences possible in the present, the team also aims to capture and preserve the spirited emotions of those that attend.

By having photographers and videographers always around during workshops and presentations, our team is able to seize the happiest faces, most exciting times, and sheer authenticity of these moments. Cybis consolidates the highlights of the event into a video that allows attendees to “ThinkBack” on their experiences leading up to the conclusion of the conference.

While anticipation for the excitement of the closing session grows, the Cybis team works hard to not only put on an entertaining show but also bring all of the greatest moments together. These memories are edited into a ThinkBack video with a moving soundtrack right onsite to present for the hundreds or thousands of attendees. These videos become available online after the event to forever be a part of an organization’s successful journey to professional leadership.

One of the most difficult undertakings in life is not only being able to capture a moment, but also being able to create one. With a speciality in total show management, Cybis Communications has the ability to integrate all aspects of live show production to truly make an experience memorable for its audiences around the country.

In 2016, the Business Professionals of America celebrated their 50th Anniversary since the organization’s foundation. 50 years of molding young adults into the future business professionals of the world is an accomplishment that truly deserved to be recognized. Given the fortunate opportunity, Cybis integrated pre-production, identity development, script writing, lighting, audio, stage design, and post-production to capture all that BPA has accomplished and what it genuinely means to be part of the organization. In a unique, creative, and heartfelt effort to make the conference special for everyone in attendance, Cybis was able to create a moment for the audience to celebrate the remarkable opportunities that the Business Professionals of America has granted its members and the significant impact it has made on their lives.

Aside from focusing so much of the conference theme around the importance of the anniversary, the Cybis team utilized its creative expertise by kicking off the opening session with a pinnacle celebratory moment following the parade of flags. In a short video featuring the year’s national officer team, Cybis highlighted the Business Professionals of America’s greatest values and achievements on top of an inspirational soundtrack that not only moved the audience but also amplified their anticipation. With the combination of the officer team and representatives from all the states on stage, the finale of the video, timing of the on-screen image, and explosion of streamers and music, Cybis elegantly produced an impactful moment that engaged the audience and highlighted this significant milestone in the organization’s history.

The name Coco Chanel brings to mind luxurious fashions. Diamond and crystal studded styles for the high society individual. This prestigious brand merges tradition with innovative design. Cybis got in on the glitz and glam of Chanel’s fashion shows by creating a brand video with the mission to keep it classy. High fashion runway models sport various Chanel products and bass notes bounce along with spotlights on the famous logotype.

Louis Vuitton is one of the world’s leading international fashion houses of leather patterned bags and fashions. Their products are world renowned for sophistication and a legacy brand. Cybis brings the luxury in their video for the famous company. A jazzy overture pumps Parisian charm while high fashion profiles depict style through the decades. The promotional video also demonstrates the expert craftsmanship that goes into every work of art.