With an anticipated live audience of over 12,000 attendees, HOSA-Future Health Professionals—like so many other organizations—had to bring their 2020 International Leadership Conference to a virtual platform.
This year, the Cybis Team flew to Dallas, TX to produce and broadcast the general sessions for HOSA’s online audience of over 6,000. Tucked away in a ballroom of the Gaylord Texan Resort & Convention Center, our team built a full set equipped with an LED screen, neon accents, a brilliant reflective stage, full lighting, and haze for dramatic effect. The leadership rehearsed and presented on-stage as normal… with the contingencies of wearing masks and staying 6’ apart.
Team Cybis followed all of the safety precautions on-site as well to ensure that we created a healthy environment for our team and representatives from HOSA: one person per 6-foot table, mandatory masks to be worn at all times, temperature checks at the beginning of each work day, hand sanitizer available all over the room, online team documents, individual hotel rooms, and social distancing on and off the work-site.
Over the course of seven days, our team travelled, set up, rehearsed, broadcasted seven general sessions, and struck the whole set. We received rave reviews from HOSA staff, members, and online participants.
It was one of the best [sessions] ever, regardless of whether it was online or in person. — Jeff Koeninger, Director of HOSA, Inc.
We were proud to produce this flagship virtual event and showcase our potential for other organizations as the industry faces tough decisions over the upcoming months. Our team will continue to adapt to the changing times and demands of virtual events, but we can’t wait to get back to the live productions we love most. In the interim, our team will be serving clients virtually whether we are together, miles away, or just six feet apart.